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Finiten Privacy Statement

Your privacy is important to us

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At Finiten your right to privacy and our treatment of your personal data is important. Finiten is subject to the Data Protection Act 1998 (the "Act") and subordinate legislation. The following statement outlines how Finiten manages personal data that it holds about individuals in accordance with the Act.

For the purposes of the Act the data controller is Finiten Ltd. (Company No. 10141168) of 20-22 Wenlock Road, London, N1 7GU registered as a data controller under the Act under registration number A8255644.

 

Personal data - what is it?

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Personal data is any data which relates to a living individual who can be identified from those data or from those data and other information which is in the possession of, or likely to come into the possession of, a data controller and includes any expression of opinion about the individual and any indication of the intentions of the data controller or other person in respect of the individual.

It may range from the very sensitive (e.g. medical history or condition) to the everyday (e.g. address and phone number). It would include the opinions of others about your work performance (whether true or not), your work experience and qualifications, psychometric assessment results and other data obtained by Finiten in connection with your possible work placements.
Personal data includes sensitive personal data.

 

Sensitive personal data - what is it?

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When personal data concerns the matters listed in section 2 (a)-(h) of the Data Protection Act 1998 as amended, modified or replaced from time to time, it is considered sensitive personal data.

Finiten will only collect, use or disclose sensitive personal data about you in accordance with the law. In most cases, Finiten will only collect, use or disclose sensitive personal data where it has received your explicit consent.

 

Who will be collecting your personal data?

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Finiten is a specialist professional recruitment consultancy placing candidates on a permanent, contract and interim basis in Medical Devices, Pharmaceuticals, Accountancy & Finance, Banking, Operations, Legal, Information Technology, Sales & Marketing, Human Resources, Support & Administration.

For the purposes of the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (the "Conduct Regulations") Finiten operates as:

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  • An agency when recruiting for permanent positions or fixed-term assignments direct with Finiten' client; and

  • An employment business when recruiting for temporary assignments where services will be supplied to Finiten' clients via Finiten.

 

Finiten will be bound by applicable terms of the Employment Agencies Act 1973 and the Conduct Regulations, unless you do not act for and under the control of Finiten' client(s) when providing your services via Finiten or you provide services via a company and you and that company have agreed to opt out of the application of the Conduct Regulations.

 

Your personal data will be collected by Finiten to provide you with recruitment and/or related intermediary services.

 

How will your data be collected?

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Generally, Finiten collects personal data directly from you. For example, it collects personal data when you:

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  • Deal with Finiten in person, by telephone, letter, fax, email or via our website

  • Supply a CV or application form

  • Fill out and submit a registration form

  • Subscribe to job alerts emails (Finiten eJobs)

  • Submit any other information in connection with your application for registration

  • Complete psychometric assessments.

 

Personal data about you may also be collected from third parties that Finiten works with or contacts for verification or vetting purposes or for access to Job-Seeker data such as external Job Boards. For example when Finiten receives:

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  • Any reference about you;

  • Results of enquiries of former employers or engagers, work colleagues, professional associations or registration bodies;

  • Your CV from third party Job Boards

  • The results of any psychometric, competency or medical test;

  • Performance feedback (whether positive or negative);

  • Any complaint from or about you in the workplace;

  • Any information about a workplace accident in which you are involved;

  • Any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved.

 

Finiten will normally require you to provide signed consent to enable us to obtain personal data from third parties (unless you have indicated your consent in some other way for example, directly with the third party itself) but, if Finiten does not have your prior consent, it will take reasonable steps to inform you as soon as possible that it has collected personal data from a third party and ensure you are aware of the purposes for which Finiten has collected your personal data.

 

How Finiten may use and disclose your personal data

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  • To provide recruitment and/or related intermediary services to or for you and to facilitate the recruitment process;

  • To match your details against job vacancies which Finiten feels may be appropriate for you in order to assess your suitability for them;

  • To apply for jobs on your behalf by sending your data to clients;

  • To allow you to submit your CV, apply for specific jobs or to subscribe to Finiten' job alerts so that Finiten can notify you when relevant job vacancies arise;

  • To market our recruitment services to you across all areas of the Finiten business;

  • To develop and market other products and services, to improve Finiten' customer service and to make Finiten' services more useful to you (which includes tailoring the Finiten' website in order to better suit your requirements);

  • To inform you about any relevant industry developments, send you details of any events, promotions and competitions, and to communicate any other relevant information;

  • To maintain and promote Finiten business relationships;

  • To answer your enquiries or questions;

  • For other purposes for which you have engaged Finiten.

 

Finiten may also disclose your personal data to third parties if they have a proper interest in the disclosure, such as:

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  • Prospective employers or engagers;

  • Other recruitment companies or intermediaries involved in managing the supply of personnel;

  • External vetting bodies e.g. to obtain CRB checks;

  • Third parties who perform functions on Finiten behalf and who also provide services to Finiten, such as professional advisors, IT consultants carrying out testing and development work on Finiten business technology systems, research and mailing houses and function co-ordinators;

  • Finiten insurers;

  • A professional association or registration body or regulatory or law enforcement agencies if Finiten is required by law to do so.

 

If Finiten engages a third party contractor to perform services which involve handling or processing personal data, it takes reasonable steps to prohibit the contractor from using personal data except for the purposes for which it was supplied or for processing it other than in accordance with Finiten' instructions.

If Finiten enters into a joint venture with, is sold to or merged with another business entity, your personal data may be disclosed to Finiten' new, or potential, business partners or owners. By providing Finiten with your personal data, you consent to Finiten disclosing your data to its new, or potential, business partners or owners if one of these situations arises.

Unless required or permitted to do so by law, Finiten will not otherwise share, sell or distribute any of your personal data without your consent.

 

If you do not give Finiten the data it seeks

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If you do not give Finiten the personal data it seeks (provided that the data sought is reasonable and relevant to the services being provided to or for you), it is unable to provide you with recruitment and/or related intermediary services.

 

Security of your personal data

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Finiten holds personal data in a combination of secure computer storage facilities and paper-based files.

Finiten has security procedures in place to protect the personal data it holds from misuse, loss, unauthorised access, modification or disclosure.
Finiten uses a number of processes to protect your personal data including:

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  • Locks and security systems;

  • Computer passwords and limited access to shared network drives to authorised staff;

  • Virus checking;

  • Auditing procedures and data integrity checks;

  • Recording of file movements;

  • Security classification to identify data needing special protection.

 

Finiten will keep your personal data no longer than necessary. Finiten will appropriately dispose of your personal data when it is no longer required or if you ask to be removed from our systems so that it is protected from unauthorised use or disclosure.

However, please note that Finiten is obliged under the Conduct Regulations (where applicable) to keep a record of your personal data and other information for a period of at least one year from the date of creation of the record or, if later, at least one year after the date on which Finiten last provides services to you.

 

You can request access to your data

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You may request access to any personal data Finiten holds about you in accordance with the Act. Finiten may charge a fee of £10 to cover the reasonable costs of retrieval and supply of the data to you.

Finiten is not always required to provide you with access to all of your personal data on request.

Finiten may refuse your access to certain personal data in a number of circumstances, such as where denying access is required or authorised by law.

If Finiten denies your request for access it will provide you with reasons for the refusal.

 

Keeping your personal data up to date

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Finiten takes reasonable steps to ensure that your personal data is accurate, complete and up to date.

Finiten may also contact you from time to time to check that the data is still correct. However, please let Finiten know of any changes to your details as soon as you reasonably can in order for Finiten to maintain the accuracy of information held on you.

If you believe that personal or sensitive personal data Finiten holds about you is not accurate, complete and up to date, Finiten will take reasonable steps to correct it.

If Finiten is unable to agree that the personal data it holds about you is accurate, complete and up to date, you may apply to Court for an order for rectification, blocking, erasure or destruction.

You may request to unsubscribe from job alerts and marketing material at any time. If you wish to contact us in this regard, please e-mail enquiries@finiten.com

 

Transfer of your personal data outside of the EEA

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Finiten does not store personal data outside of the EEA.

 

Cookies

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A cookie is a simple text file that is stored on your computer or mobile device by a website’s server. Each cookie is unique to your web browser. It will contain some anonymous information, such as a unique identifier and the site name.

Cookies make the interaction between you and the website faster and easier. If a website doesn’t use cookies, it will think you are a new visitor every time you move to a new page on the site – for example, when you enter your login details and move to another page it won’t recognise you and it won’t be able to keep you logged in.

Finiten also use ‘analytical’ cookies to help us improve the way our website works, for example, by making sure users are able to find what they need easily.

You can find out more about the use of cookies on http://www.allaboutcookies.org/

 

Other Websites

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Clicking on links and banner advertisements and RSS feeds may result in your transfer to another website, where data privacy practices may be different to that of Finiten. It is your responsibility to familiarise yourself with these privacy policies as Finiten accepts no responsibility for and has no control over them or any information or data collected by or for them.

 

CCTV

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CCTV is used for maintaining the security of property and premises and for preventing and investigating crime, it may also be used to monitor staff when carrying out work duties. For these reasons the information processed may include:

  • Visual images

  • Personal appearance

  • Behaviour

This information may be about staff, customers and clients, offenders and suspected offenders, members of the public and those inside, entering or in the immediate vicinity of the area under surveillance. Where necessary or required this information is shared with the data subjects themselves, employees and agents, services providers, police forces, security organisations and persons making an enquiry.

 

Changes to Privacy Policy

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This privacy policy may be altered or updated by Finiten at any time, in which case Finiten will advise you of any such alterations or updates by notice on the Finiten website.

How to contact us:

If you wish to gain access to or correct your personal data or make a complaint about a breach of your privacy, please contact: 

Tel: +44 (0) 1777 817 722
E-mail: enquiries@finiten.com

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